Now that you have created and added content to your event listing, it's time to host your event!
In this article, we will provide general information on the following topics:
Getting Started
To get started, head over to your My Presentations page and click on your event.
When you are ready, click Start Event. Please keep in mind that once you start your event, you are LIVE and the recording of your event has begun.
For those using the Go Live Now! feature, the following pop-up will appear once you click Start Event so you can quickly Invite People and Communities to your event.
For those with Scheduled Events, you can also invite anyone you missed from the following submenu just below your video player.
Event Organizer Tools & Features
As an organizer, you have the following admin features and tools on your live event page.
- Video Player & Recording
- On/Off Stage, & Muting Yourself/Others
- Muted Presenters & Organizers
- Chat
- Set List
- Presenters, Attendees, and Event Details
- End Event
Video Player & Recording
The video player reflects what your audience is viewing Live. You can control what is being viewed from the Set List and On Stage features. Below the live feed, you can view how many people are attending your event and your event duration.
On/Off Stage, & Muting Yourself/Others
The crown icon signifies that the person highlighted in On Stage. By clicking the organizer/presenter/attendee's profile icon, you have the ability to promote or demote them to any of the available event roles (organizer, presenter, attendee). You can also mute yourself or other organizers/presenters/attendees from this submenu.
On Stage
When you or your presenters are On Stage, this give them the floor to speak (unless they/you are muted). You can promote or demote anyone to On Stage or Off Stage at any time by accessing the submenu as outlined above.
Off Stage
Click Return to Stage when you (as the organizer) are ready to get back on stage. Please note that when you do this, you'll be rejoining as the host with your mic ON.
You can also mute yourself or whoever is On Stage by clicking the microphone icon in the corner of the On/Off Stage feature.
Muted Presenters & Organizers
A muted microphone icon will appear over the profile square of the person/people that are currently muted.
Chat
Chat with your audience during your event by typing in a message in the Send a Message field. All messages sent here are publicly viewable and can also be viewed in the recording of the event.
Set List
You have the ability to edit your Set List (Remove or move an image/presentation Up or Down in the Set List) by clicking the submenu (three vertical dots) in the upper righthand corner of any of your set list content tiles.
Add to Set List
Need to add an image or presentation on the fly? Click Add to Set List.
You can also share content to your event feed (Share Another Presentation or Image) via the On Stage submenu as shown below.
Share to Stage
Once you've selected an image or presentation to Share to Stage from your set list, the content status will change to On Stage. This content will remain on stage until you select another image/presentation to share to the stage.
Sharing Images to the Stage (Example)
Sharing Presentations to the Stage (Example)
Once you have selected a presentation to Share to Stage, the following prompts will appear in the On/Off Stage tool.
By clicking Start Presentation, the following pop-up will appear. If your presenter will be presenting Live, select Live Narration. If you will be playing a pre-recorded presentation, please click Existing Audio Track.
Presenters, Attendees, and Event Details
From these dropdown lists, you can view and manage attending Presenters, Attendees, and Event Details.
End Event
To end the event, click End Event in the upper righthand corner of the event page.
Once your event has ended, you can view or download your recording by visiting your My Events page and clicking on the event.
Tips & Recommendations
Below are a few tips and recommendations regarding Hosting Online Events using our online tool.
- Do not refresh the page when you are the sole organizer of your event. Doing this will end the event.
- Though it is possible to host an event solo, it would be best to have at least two organizers per event. (Example One organizer for handling presenters and content and the other to handle the chat and any other background tasks.)
- Rename your uploaded images/set list images for better clarity/aesthetics.
- For pre-recorded content, it would be wise to check the presentations beforehand for any underlying issues (cut-off recordings, poor quality, inappropriate language, etc.)
If you have any further questions on topics that are not covered in this walkthrough, please feel free to reach out.
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